Heacham Sports & Social Club

16/09/2026

23/08/2026

Notice of Extraordinary General Meeting (EGM)
For Sunday 20 September at 11.00am in The Public Hall

In accordance with Paragraph 6f of the Heacham Club Rules, the Management Council of Heacham Club Charity call an EGM.
The purpose of the EGM is to consider nominating members of the Charity to join with or replace the current Board of Trustees.
The Council is very concerned that:
• The current Board of Trustees is not properly constituted as includes persons who cannot be Trustees on the simple reading of the Governing Document.
• The person or persons who are Trustees, whether there is one or two people properly on the Board is currently not clear, are not following the wishes of the Members of the Charity or the Villagers of Heacham.
• Those persons are not following the guidance of the Charity Commissioners in the way that they are acting and making decisions.
• The Board is not consulting with or engaging with the Managing Council of the Charity as it is required to do so.
• The Board has now spent many thousands of pounds of Charity Money to try and evict Heacham Club Limited who is the mutual trading company of the Charity. The Governing Document makes it clear that it is the (Management) Council who shall apply surplus funds.
• It is clear from their actions that those persons acting as Trustees are attempting to, and will if not challenged, change the rules of the Charity so as to restrict or remove any independent scrutiny of the management of the Charity.
• The Company intended to replace Heacham Club Limited is controlled entirely by the persons acting as Trustees and it is clear that any scrutiny or challenge to this company will be severely restricted
Broadly therefore, the Council believes that if the current Board isn’t changed then there will be little anyone can do to stop these people hijacking the Social Club as well as the assets of the Charity and doing what they want without challenge.
The Management Council recognises that this “proposal” is not in line with the Governing Document and will seek the approval of the Charity Commission once the members give their approval.
The Council will nominate persons to become Trustees but it is also open to the Members to make nominations as well but we would appreciate nominations before the meeting.

02/07/2026

Council of Heacham Club Charity
Response to “Public Clarification” by the, so called, Trustees
The “Annual General Meeting”, AGM, has been called by the Council in accordance with rule 6b of the Heacham Club Rules, the Rules, where it provides that “An Annual General Meeting of the club shall be held in the month of March in each year and 15 months shall not elapse without an Annual General Meeting”.
These rules were originally drawn up in 1974 and amended several times since. These were drawn up by the Trustees and others and reflect the intention that the members were to be fully involved in the running of the Charity. It would be idle for the “Trustees” to suggest that these rules be ignored at this present time.
The Council accepts that this meeting is slightly later than provided for in the Rules but it is less than 15 months since the last one.
The “Trustees” make several claims about this meeting:
• It is not organised by the Charity. Clearly it is organised by the Charity, in the form of the Council of the Charity.
• It is not authorised by the “Trustees”. Nowhere within the Rules does it provide that the Trustees must authorise an AGM.
The Trustees then assert that Heacham Club Charity Council” is not part of the Charity and has no authority from the Trustees. I’ll deal with this as follows:
Paragraph 7 of the original 1921 deed, the Governing Document” of the Charity, known as The Heacham Club, clearly provides that Matters connected with the conduct and general management of the Charity shall be under the administration and control of a Council. It goes on to provide, briefly, that this Council shall consist of:
• The Trustees, and
• Non-Official Members of the Council
In January last year Members of the Charity got together to make arrangements for the constitution of the Council and arranged for a meeting to be held in early February. The Trustees were invited to attend the meeting and to become part of the Council. Sadly, they did not attend the meeting and therefore did not take their place up on the Council. The Council, as constituted, clearly does not require any authority from the “Trustees”.
The AGM of this Charity, and indeed any other Charity in the land, is a very important part of the management of the Charity. It is the place where members get the chance to vote on those people holding various positions within the Charity. It is also a place where members can make suggestions as to the way that the Charity is run. In short, it’s the one guaranteed day where members can have their say on the way that the Charity is run.
You the members, will note that at no time have the “Trustees” set aside a date for an AGM. They have set sail on a course which we, on the Council, say will lead to serious damage to the Charity and even its demise. At no time have they sought the views of the Members of the Charity. They deny that the Council has any authority to hold an AGM yet they make no suggestion for themselves to hold an AGM. Basically, these three, probably illegal, Trustees and the Vicar (for goodness’ sake) believe that they have no obligation to explain themselves and their actions to the members of the Charity or to the village of Heacham.
The Council has considered its position and it strongly believes that there is a requirement to hold an AGM and accordingly it will go ahead as planned. The Council asks that all members attend this meeting to give their views on the way that the Charity is going. It is also open to the Trustees to attend and perhaps explain to the members of the Charity why they have taken the legal action and answer any questions from the meeting.