Trishul Ekta Mandali

les and regulations of this group.
1.4 Members are under no obligation to pay any joining fees.
1.5 Voting Members will however pay a monthly subscription fee of Rs100.00 per voting member only. Their families can vote too as a household without paying any fees.
1.6 Other members can make additional voluntary contributions in whichever ways they like; whether financial or not.
1.7 Members will make an effort to help out with task/chores in running of events.
1.8 Senior Members will take responsibility for organising and conducting the events.
1.9 Junior Members will take responsibility for implementing, clearing, cleaning tidying up after the events.
1.10 Non-TEM members, members of the public or any other organisations can also help out with organising, conducting and taking part in TEM’S events


2. Code of Conduct

2.1 Members will uphold their religious beliefs, cultures, values, language, and so on.
2.2 Members will not use any kind of bias such as cast, race, religious background or location of their residence, so on and so forth, as a barrier to joining TEM.
2.3 Members will not derive personal benefit from joining TEM, whether political, financial, or economic, which could be perceived as “conflict of interest” by others.
2.4 Members will respect one another at all time regardless of age, beliefs, gender, etc.
2.5 Members will exchange greetings with one another at first instance every time they meet up.
2.6 Members will wear group’s attire during public events.
2.7 Members will not use mobile phone or personal gadgets during groups’ meeting.
2.8 Members will not lie to another Member no matter how hurtful truth could be.
2.9 Members will not steal from anyone regardless of who they might be.
2.10 Members will not take something that doesn’t belong to them without consent of the lawful owner.
2.11 Members will not misuse the group’s money or any money from fundraising events.
2.12 Members will not swear or use offensive language languages in public.
2.13 Members will respect other family Members of the society.
2.14 Members will not taunt another Member or any other individuals in the society.
2.15 Members will not discuss any issues that might cause a direct or indirect offence/ or discrimination to other Members of the group or the society as a whole.
2.16 Members will raise issues that might be of concern or might cause conflict or might cause the group to fall apart at first instance in a meeting.
2.17 Members will apologise to others at first instance if they knowingly or unknowingly cause an offence, irritation or nuisance to another Member.

3. Election/ Voting Rights

3.1 All Members will cast a vote to elect the senior Member as they find fit once a year.
3.2 Age, skills, knowledge and contributions could be used as a guide when casting a vote.
3.3 Members can also cast a vote to remove any Member from TEM if they think it’s appropriate.
3.4 Five senior Members can vote any other Senior Member out at anytime if the latter is found to have breached the Rules and Regulations of TEM beyond reasonableness.
3.5 Senior Members can choose not to be voted in as senior Members if they so wish.
3.6 Senior Members will not hold their position for more than two consecutive years.
3.7 Senior Members will not have a say about how/ when/ why they are voted in or out.
3.8 Junior Members can add their name to the list of hierarchy for forthcoming election.
3.9 The Founder will remain a non-voting permanent Member of TEM.
3.10 The Founder has a prerogative to vote any senior Member in or out as he sees fit.
3.11 The Founder can change any Rules and Regulations of TEM at any time as he sees fit.
3.12 The Founder can have a last say with the accounts if he finds that TEM’S money is being unfairly/ wrongly used by Members of TEM.
3.13 Neither the senior Members nor the Founder can dissolve TEM on their own accord.



4. Roles and Responsibilities of Members

4.1 Senior Members will command the group according to the hierarchy they are voted in.
4.2 Junior Members will assist senior Members in time of need.
4.3 Junior Members will seek counselling from senior Members to resolve any personal disputes.
4.4 Senior Members will endeavour to use their time, skills, and diplomacy to resolve any conflicts by conducting a private meeting between two conflicting Members.

5. Management of Accounts and Funds

5.1 All funds raised by Members during public events will go directly into the account of TEM.
5.2 All funds into the account of TEM whether directly or indirectly contributed to by any person, company, sponsors or organisation will remain the sole property of TEM once it goes into TEM’S account.
5.3 Three senior Members will jointly authorise the withdrawal of funds from the account of TEM which can only be held by a credit worthy trustee or bank.
5.4 Under no circumstances whatsoever will misuse of funds be allowed to take place.
5.5 If misuse of funds has been discovered, Members can vote whether to report the matter to the police.
5.6 If at any time, TEM dissolves, any remaining funds will go toward the account of and will thus become the property of Purneshwarnath Mandir.
5.7 Members of TEM can choose any sponsors they find fit and credit worthy.
5.8 If TEM’s account exceeds Rs50, 000 TEM will nominate an accounting firm or a competent accountant in managing TEM’s accounts.
5.9 TEM can additionally organise fund raising events for charities, benevolent purpose or for families who may have suffered an incident such as bereavement, loss, calamity, and so on.
5.10 TEM can register and run as a “Not-for-Profit” company if Senior Members so wish.
5.11 In the event of legal disputes, no members will discuss any matters outside TEM, and TEM will nominate an attorney/ PR officer to manage TEM’s best interest.


6. Meetings and Committees

6.1 Members will have a meeting/ committee as and when they so require in the hall of Purneshwarnath Mandir.
6.2 All Senior Members should make an effort to attend this meeting.
6.3 Only issues that might be of interest or concern will be discussed.
6.4 Issues will be written down in advance or on the day before the meeting in an agenda.
6.5 If an impromptu meeting is set for a different date/time /location, Senior Members will make sure that all other Members are aware of the date, time and venue where the impromptu meeting is being held.
6.6 The chairman and/or president of the group will attend each meeting oversee that the meeting is being held peacefully.
6.7 Rules and Regulations will be adhered to by all Members attending the meeting.
6.8 In the absence of the Chairman, the role will be shadowed by the most Senior Member in the hierarchy and he will be called the Chair Person.
6.9 The Chair Person will raise issues in the agenda; take minute of the meeting and delegate duties/responsibilities accordingly.
6.10 The Chair Person will nominate those who sent their apologies for the meeting.
6.11 The group will then proceed to welcome all new Members who joined the group and invite them to introduce themselves.
6.12 The Chair Person will inform the group of all important progress that have been made since the last time the group met.
6.13 The Chair Person will proceed with discussing issues in the agenda.
6.14 Those who are late for the meeting will not rekindle/ reanimate/ raise any issues that have already been discussed and agreed upon by the Members.
6.15 Invitation to raise an issue is open to everyone and without obligations of any kinds whatsoever, but they have to be written down in advance in the agenda.
6.16 During the meeting, the group will never do, discuss or raise any issues within the meeting that might directly or indirectly cause an offence/ discrimination to other Members of the group, to other people outside the group or the society as a whole.
6.17 The Chair Person will extinguish issues that might create a conflict of any kind within or outside the meeting.

6.18 Before the meeting is brought to a close;

6.18.1 He/she will ensure that action plans are in place and a date for implementation has been agreed upon.
6.18.2 The treasurer will give his accounts. He will inform the group of all major incoming and outgoing funds, and if there is any shortfall, he will inform the senior Members in advance so that a request for additional voluntary contribution could be made.
6.18.3 The group will praise all those, whether Members/ sponsors/ fund raisers/ volunteers who have made an extra contribution to move TEM forward.
6.18.4 A new date/ time and venue are to be set for the next meeting.

6.19 Once the meeting is closed, no issues are to be discussed by any Members of the group that might bring about conflicts/ disharmony/ disrepute or bad image to TEM.


7. Organising of Events

7.1 If action plans have been delegated to any Members of the group, then it is the person’s responsibility (upon whom the responsibility to implement an action plan falls) to inform the senior Members, by effective means of communication in a timely manner, of his difficulties and/or shortfalls so that the responsibility could be delegated to other Members of TEM. A meeting is not required for this and it is the most senior Member’s responsibility to oversee that the delegated duties are being implemented in a timely manner.